EMMC Privacy and Data Protection

This data protection information shall apply to the website located at https://emmc.eu/

Controller as defined in Article 4 No. 7 GDPR:

EMMC ASBL
European Materials Modelling Council

Silversquare Stéphanie
Avenue Louise 54
1050 Brussels
Belgium

(in the following referred to as EMMC ASBL)

Email: contact@emmc.eu

You can reach the data protection representative of the EMMC ASBL at the above address, c/o Data Protection Officer or
via data-protection@emmc.eu.

Please feel free to contact the data protection officer directly at any time with your questions concerning your data protection rights and/or your rights as affected person.

3.1     During Your Website Visit

You have the choice to access our website without revealing your identity. In this case, the active browser on your computing device sends nothing but the automatic information about itself to the server of our website to enable the connection. This includes the browser type and version and the date and time of access. Included in the transmitted data is also the IP address of your device.

We process the IP address for technical and administrative purposes when we establish a stable connection between your device and our server. This ensures the security and functional reliability of our website. In the event an attacker tries to harm our system, the stored data allow us to trace the illegitimate activity.

The legal foundation for processing the IP address is Article 6 para. 1. lit. f GDPR. We have legitimate interests in maintaining the security of our website and in providing trouble-free website services as outlined above.

Processing the IP address of the requesting device in our log file does not allow us to draw direct conclusions on the identity of the website visitor.

Furthermore, we use cookies and analytical services when visitors access our website. We explain the use of cookies and analytical services in Sections 4 and 5 of this data protection statement.

3.2      Registration as EMMC Member

As a public community, we invite website visitors to become our EMMC members. Our website visitors are required to register online and provide some data. This data includes first name, last name, affiliation (name, country, type), email, most important topics, and “EMMC activities info mail” subscription preference.

We collect the data in response to the enquiries of interested parties. According to Article 6 para. 1, page 1, lit. b GDPR, the data collection is necessary for the mentioned purposes, to perform according to the participation contract and to meet the conditions precedent to entering into the participation contract.

3.3     Registration to the “EMMC activities info mail”

Only if you have explicitly agreed to it pursuant to 6 para. 1, page 1 lit. a GDPR, we will use your email address to send our EMMC activities info mails to you. The EMMC activities info mails contain information on the activities of the EMMC Community.

Subscription of EMMC activities info mail could be opt-in during registration. You may opt out of receiving our EMMC activities info mails at any time by sending your unsubscribe request using our EMMC Contact Form.

3.4    Registration to Events

On regular basis, we invite website visitors and members to different kind of events. Our website visitors and members may be required to register online for these events. In order to register online, our website visitor should registered as member and provide required data in point (b).

Should we request additional data, we will specifically identify this as “required” (for example, using an *). In addition, our website users often have the opportunity to volunteer additional information.

We process the required data mostly to identify you as an event participant and to reserve a place for you. In addition, we agree with you on the type of event, provide you with information for and after the event and overall ensure that you enjoy your participation and the event proceeds smoothly. The volunteered data help us to plan and organise our events in tune with your interests and age.

We collect the data in response to the enquiries of interested parties. According to Article 6 para. 1, lit. b GDPR, the data collection is necessary for mentioned purposes, to perform according to the participation contract and to meet the conditions precedent to entering into the participation contract.

3.5      Using EMMC Contact Forms

We offer you the opportunity to communicate with us via a form on our website. Sending us this form requires entering the following required information:

• First name and last name and
• your email address

We need these data to learn who sent us the enquiry and have the means to answer you.

You start the communication when you send us the filled out form. In return, we process the personal data you provided in the contact form so that we can respond to your enquiry. Therefore, the data processing is in our legitimate interest according to Article 6 para. 1, page 1, lit f GDPR.

At the end of our web form-based communication with you, we will deletes the no longer needed collected data.

We transfer your personal data to third parties only under the following circumstances:

• You have consented to the transfer explicitly as prescribed in Article 6 para. 1, page 1, lit. a GDPR
• We entered into a contract with you, and the transfer is necessary to execute the contract as prescribed in Article 6 para. 1, page 1, lit b GDPR
• According to Article 6 para. 1, page 1, lit. c GDPR and according to applicable law, we are obligated to transfer the data to a specific third party.

The third party/third parties shall use the transferred data for the specified purpose exclusively.

The transmission/transfer of personal data to a country outside the EU or to an international organisation is prohibited.

We use server-side cookies. Cookies are small files, which are automatically created by the browser of the user device and stored in your device (PC, laptop, tablet, smart phone or similar device) when you visit our website.  Cookies do not harm your computer, and they do not contain viruses, Trojans or other malware.

Cookies contain information pertaining to the specific device, which accessed our website.  However, this does not give us direct knowledge of your identity.

One reason for us to use cookies is making the use of our website more convenient for you. We use session cookies to recognise that you have already visited certain pages of our website.

We also use temporary cookies to optimise the user-friendliness of our website. Your device stores these cookies temporarily for a specific time. The next time you visit our website, our server recognises your device as prior visitor and remembers your settings and preferences. You will not have to enter these parameters again.

We also use cookies to gather data for our website statistics. This helps us to evaluate and optimise our web offerings (see Section 6). These cookies allow us to recognise repeat visits from your device. These cookies will be deleted automatically after a specific time.

The data obtained with the help of cookies serve our legitimate interests and the legitimate interests of third parties according to Article 6 para. 1, page 1 lit. f GDPR.

Most browsers accept cookies automatically. However, you are able to configure your browser in such a way that the application does not store cookies on your computer or always shows an alert before storing new cookies. However, the complete exclusion of cookies may prevent you from using all functions on our website.

We use social plug-ins (media buttons, media boxes) on our website.  These are small box-like buttons. Click on them to place the content of our website under your profile in social network sites.

If you click on such a button, a link will be established between our website and the social network to which you subscribe. Aside from the respective content, the social network provider will receive other personal information. This includes the information that you visit our website at that time.

For the integration of the social plug-in, we use the Shariff Solution. This solution by c’t and Heise prevents your device from creating a link to the social network merely because you visit a website featuring a social plug-in button without clicking on it. This means, our website transmits information to the social network site only after you have clicked on the media button.

We use the following social media plug-ins:

6.1   Facebook Sharing of Facebook Ireland Limited

Sometimes, information is transmitted to the US domicile of the parent company Facebook Inc. Facebook complies with the Data Protection Regulations of ‘US Privacy Shield’ and is registered with the US Privacy Shield Program of the US Department of Trade.

Purpose and scope of the data collection and further processing and use of the data by Facebook and your user rights in your relationship with Facebook as well as your ability to influence your privacy rights by changing your browser settings are subject to your privacy agreement with Facebook.

6.2  Twitter Sharing by Twitter, Inc

Twitter complies with the Data Protection Regulations of ‘US-EU Privacy Shield’ and “Swiss-EU Privacy Shield”. For further information on the data protection provided by Twitter please read the Twitter Data Protection Statement.

6.3 LinkedIn sharing by LinkedIn Ireland Unlimited Company

For further information on the data protection provided by LinkedIn please read the LinkedIn Data Protection Statement.

Based on the agreement according to Article 6 Para. 1, page 1 lit. f GDPR, we use components (videos) of YouTube, LLC, 901 Cherry Avenue, 94066 San Bruno, CA (USA) (in the following referred to as ‘YouTube’), a company of Google Inc., Amphitheatre Parkway, 94043 Mountain View (USA),  (in the following referred to as ‘Google’).

In the process, we use the ‘extended data protection mode’ option provided by YouTube.

Upon requesting an Internet page with embedded video, our website connects to the YouTube servers and renders the content on the Internet page using your browser.

According to the information provided by YouTube, in the ‘extended data protection mode’, your data will be transmitted to the US YouTube servers only while you watch the video. The transmitted data include the Internet page you just viewed and device-specific data including your IP address.  By clicking ‘run’ on the video, you agree to this mode of transmission.

Should you be logged into your YouTube account at the same time, YouTube will associate these collected data with your member account. You are able to prevent this by logging out of your YouTube account.

Google complies with the Data Protection Regulations of ‘US Privacy Shield’ and is registered with the US Privacy Shield Program of the US Department of Trade.

For further information on the data protection provided by Google in connection with the use of YouTube, please read the Google Data Protection Statement.

You have the right

• According to Article 7 para. 3 GDPR, you have the right to revoke any consent declaration at any time, which you have given to us before. This has the consequence that we are no longer privileged to continue the respective activity.
• According to Article 15 GDPR, you have the right to demand information on your personal data, which we have processed. In particular, you have the right to information on the following: Purposes of the data processing – The categories of personal data – the categories of recipients to which we transmitted/disclosed or will transmit your data – the planned storage periods of data – the existence of the right to correction, deletion, restriction of processing and objection – the right to appeal – the right to know the origin of data in the event that we did not collect these data – the right to meaningful and detailed information on the existence of automated decision-making including profiling
• According to Article 16 GDPR, you have the right to the correction of incorrect and/or the completion of incomplete personal data in storage at the EMMC ASBL
• According to  Article 17 GDPR, you have the right to the deletion of your personal data providing the deletion does not interfere with the execution of the right to the free expression of opinions and with the compliance with legal obligations, providing the deletion is not against public interest and providing the deletion does not hamper the enforcement, execution or defense of legal claims
• According to Article 18 GDPR, you have the right to restrict the processing of your personal data if you contest or challenge the accuracy of these data, the processing of the data is illegal but you reject the deletion of these data and we no longer need the data while you still need the data to enforce, execute or defend legal claims or you have raised an objection against the data processing according to Article 21 GDPR
• According to Article 20 GDPR, you have the right to receive the personal data you provided to us in a structured, well-established and machine-readable format or to demand the transmission to another authority and
• According to Article 77 GDPR, you have the right to complain to a superior authority. As a rule, you may find such authority at your place of residence, your workplace or our company domicile.

Information on your Right of Objections according to Article 21 GDPR

You have the right to object at any time against the processing of your personal data, based on Article 6 para. 1, lit. f GDPR (data processing in the public interest) and Article 6, para. 1, lit. e GDPR (data processing based on fair balancing) for reasons, which arise from your specific situation. This shall also apply to the profiling as prescribed by Article 4 No. 4 GDPR, which is supported by this provision.

Once you file an objection, we will no longer process your personal data, unless we can establish compelling evidence, which is worthy of protection and outweighs your interests, rights and privileges, or unless the processing serves the enforcement, exercise or defence of legal claims.

To the extent that your objection addresses the processing of data for direct advertising, we will stop the processing immediately. In this case, citing a special situation is not required.  This shall also apply to profiling in as far as it relates to such direct advertising.

If you like to claim your right to object, an email to data-protection@emmc.eu will suffice.

We transmit all your personal data using the generally used and secure encryption standard TLS (Transport Layer Security). The TLS protocol is a proven and secure standard. Bankers use the standard for online banking transactions. You recognise a secure TLS connection by the s following the http (https://…) in your browser URL or by the lock symbol in the lower section of your browser.

By the way, we use suitable technical and organisational safety procedures to protect your data against inadvertent or wilful manipulation, partial or complete loss, destruction or against the unauthorised access by third parties. We constantly improve these security measures as the technology advances.

This data protection information as amended in March 2020 is currently applicable.

Due to improvements of our website and website offers or based on statutory or government standard, it may become necessary to amend this data protection information. You find the latest applicable data protection information in this page. 

You may read or print this updated and amended version at any time.